PLANNING
COMMISSION
Meeting Type: Regular Meeting
Date: Tuesday,
April 4, 2017
Time: 6:00
p.m.
Place: Municipal
Building Community Room
Address: 43
Bombardier Road Milton, VT 05468
Contact: (802) 893-1186
Website: www.miltonvt.org
DRAFT MEETING MINUTES
1. CALL TO ORDER
The Chair
called the meeting to order at approximately 6:05 p.m.
2. ATTENDANCE
Members Present:
Lori Donna, Chair; Julie Rutz, Vice-Chair; Tony Micklus, Clerk; Henry
Bonges (left at approximately 7:27 p.m.); John Lindsay.
Members Absent:
None.
Staff Present:
Jacob Hemmerick, Planning Director; Amanda Pitts, Zoning Administrator
Public Present:
Tom Marble.
3. AGENDA REVIEW
None.
4. PUBLIC FORUM
None.
5. STAFF UPDATES
5(A).
Bi-Annual Zoning Administrator Update & Customer Service Survey Results
Hemmerick gave the group a general update of Planning Office activities,
including brief status updates on:
·
2017 summer intern
·
Selectboard items (such as Southerberry Road
acceptance, for example)
·
McCormick appeal
·
Municipal Planning Grant Request for Qualifications
(RFQ)
·
Part-time employee for digitizing records
·
Wetlands permitting for the Town Forest project
·
June Stormwater Summit
·
Green Up Day
·
Board Recognition event
·
ATV use on Lamoille River Walk land
Zoning Administrator Pitts shared a report and gave a brief presentation
that reviewed recently issued Zoning Permits, Certificates of Compliance,
Voluntary Compliance Letters (VCL) and Violations. The Commissioners had a few questions, which
Pitts addressed. The group also spoke
about the transition to the upcoming Unified Bylaw.
Hemmerick shared the results of a recently completed Customer
Survey. The results were very good, with
average results between 1-2 (on a scale of 1-5, with 1 being best). The group discussed the results, as well as
the general comments received.
6. OFFICIAL NOTICES
None.
7. BUSINESS
7(A). Review of Schedule
The group went over the revised work schedule. Upcoming Saturday meetings were discussed and
the following times were agreed upon:
·
April 8, 2017:
8:00-11:00 a.m.
·
April 22, 2017:
9:00-12:00 a.m.
7(B).
Nomination of Member to Infrastructure Standards Committee
A conflict with meeting on Mondays was discovered, as both the School
Board and the Selectboard meet regularly on that day. Staff will determine a different day of the
week to meet and will report back on this date.
Micklus volunteered to serve on the committee if meetings are held on
Thursday; Lindsay volunteered to serve on the committee if Micklus cannot. The group unanimously agreed.
7(C).
Unified Regulations Review
The group spoke about event facilities and agricultural uses. Staff shared that there were two written
comments submitted regarding the proposed Regulations, one of which was from
Reg Godin, Jr. and Shaun Brooks, concerning this topic. The classic “barn turned banquet hall/wedding
facility” scenario was discussed. Points
of interest include the potential frequency and size of events, as well as their
impact on the surrounding area. The
second submission was from Gail Henderson-King of White & Burke; this
letter was discussed briefly.
Moving on, the group discussed “Low Impact Agriculture.” Pitts gave an introduction to new Required
Agricultural Practices, explaining that they leave a few gaps that the Town
will likely want to address in its Regulations.
Pitts presented a few options based on intensity of use; the group
discussed these. With such a tight
timeline already in place, Donna felt that any significant changes to
agricultural regulations should be delayed.
Horticultural considerations were discussed. As with almost any topic, scale and volume
were the most concerning factors.
Clarity – which the current regulations lack – is the overriding
goal.
The group continued review of Part 4, Administrative Procedures.
Many items in this section are required per Vermont State Statute. Rutz noted the amount of effort put in to
streamlining the process. Topics included:
·
Zoning
Administrator (ZA) roles and responsibilities
·
Scope
of ZA authority
·
As-built
drawings
·
Turn-around
time for applications [both Zoning and Development Review Board (DRB)]
·
Appeals
of Administrative Actions
·
Posting
Notice of construction
·
Effective
date of Zoning Permit/Delay of effective dates
·
Expiration
of Zoning Permit
·
Zoning
Permit Renewals and Amendments
·
Revoking
a Zoning Permit
·
Timing
of inspections
·
Common
Areas
·
Temporary
Certification of Occupancy (CO)
·
Site
Plan & Conditional Use procedures
·
Change
of Use
·
Major
renovation of an existing building
·
Combined
Review
·
Preliminary
Review
8. MINUTES
8(A). March 21, 2017
MOTION by
Lindsay to approve the Minutes as written; SECOND by Micklus. Donna abstained. Motion APPROVED.
9. ADJOURNMENT
MOTION by Rutz
to adjourn at approximately 8:02 p.m.; SECOND by Lindsay. Unanimously APPROVED.
Minutes approved by the Commission this ___________ day of
_____________, 2017.
_____________________________________________________________________________________
Lori Donna, Chair
/kt
Draft filed with the Town Clerk this ____7th_______ day of
__April_________, 2017.
Filed with the Town Clerk this ___________ day of
_____________, 2017.
