PLANNING COMMISSION
Meeting Type: Regular Meeting
Date: Tuesday, July 18, 2017
Time: 6:30 p.m.
Place: Municipal Building Community Room
Address: 43 Bombardier Road Milton, VT 05468
Contact: (802) 893-1186 or jhemmerick@town.milton.vt.us
Website: www.miltonvt.org
MEETING MINUTES
Meeting Type: Regular Meeting
Date: Tuesday, July 18, 2017
Time: 6:30 p.m.
Place: Municipal Building Community Room
Address: 43 Bombardier Road Milton, VT 05468
Contact: (802) 893-1186 or jhemmerick@town.milton.vt.us
Website: www.miltonvt.org
MEETING MINUTES
1. CALL TO ORDER & WELCOME
The Chair called the meeting to order at 6:35 p.m.
2. ATTENDANCE
Members Present: Lori Donna, Chair; Julie Rutz, Vice-Chair; Tony Micklus, Clerk; Henry Bonges; and John Lindsay.
Members Absent: None.
Staff Present: Jacob Hemmerick, Planning Director;
Public Present: None
3. AGENDA REVIEW
Moved item D, Plan Schedule above Item B.
Added June 6 meeting minutes, tabled from the prior meeting, and the June 13 meeting minutes.
4. PUBLIC FORUM
None.
5. STAFF UPDATES
Hemmerick reviewed staffing changes: temp, new Finance Director, joint new Director of Administration and Human Resources. Discussed professional development opportunities. Made offer to new Planning Assistant to start August 7.
6. BUSINESS
A. DEBRIEF OF PUBLIC HEARING ON THE DRAFT UNIFIED DEVELOPMENT REGULATIONS
Discussion of overall hearing and how to prepare for next meeting. The Commission suggested the following.
· If new regulations are adopted, they can be changed in the future.
· It is a well written document but living, and there is a procedure to fix any unforeseen issues.
· Explain how many people have reviewed document.
· Try to incorporate conditional use notes for DRB future reference.
· Draw from pictures evaluated and considered to show square footage references (ex: 6,000 sq. ft. building).
· Very few people opposed: Sawyer consultants and McCormicks were only the opposition speakers besides board.
· When opening up new flexibilities for things like agricultural enterprises, it can be less disruptive to start off more restrictive and ease up than to go the other direction.
· Important to explain reasoning behind some of the conditional use triggers.
· Should also highlight waivers for maximum footprint can be authorized up to specified percentages.
· Need to make recreational improvements (in order to appeal to young professionals).
· Need to send out email to attendees for community input.
B. PLAN SCHEDULE
The commission discussed the proposed schedule, including the annual organizational meeting on Saturday. It shows each body’s meetings for the remainder of 2017 & 2018 as well as the PC’s schedule for the Comprehensive Plan. Hemmerick noted that current circumstances may require that the PC request that the Selectboard readopt the old plan to meet the February 2018 deadline.
The Recreation Master Plan is also slated for FY2018. Lindsay noted that participation in the Plan will be difficult for Recreation Department with major improvements currently happening. Discussion of what should be done first or in conjunction. Time factor is an issue for lack of staffing time. Proposal to move forward with substantial rewrite keeping in mind minor edits that need to be made for compliance to state planning goals and elements so ready to readopt and plans can be amended.
Discussed overview of Saturday meeting and possible attendance. May be canceled due to lack of attendance.
C. COMPREHENSIVE PLAN VISION SURVEY
Survey results are compiled by Gina. Put in groupings with subsets. Discussion continued regarding the opportunities of the Recreation Department to reach the community about events and recreational options within the town.
D. COMPREHENSIVE PLAN VISION STATEMENTS
Hemmerick provided and overview of chapter headings and brief, yet broad vision statements. The Commission requested no changes made at this time. Hemmerick will email items to be reviewed before next meeting Aug 1. Context, vision statement, goals – homework for members to evaluate/rate goals.
7. MINUTES
MOTION by Rutz to APPROVE the meeting Minutes of June 6, 2017 and June 13, 2017 as presented. SECOND by Bonges. Motion PASSED.
8. ADJOURNMENT
MOTION by Rutz to ADJOURN at approximately 7:53, SECOND by Micklus. Motion PASSED.
Minutes approved by the Commission this ___________ day of _____________, 2017.
__________________________________________________________________________________
Lori Donna, Chair /wlcs
Draft filed with the Town Clerk this ___________ day of _____________, 2017.
Filed with the Town Clerk this ___________ day of _____________, 2017.
The Chair called the meeting to order at 6:35 p.m.
2. ATTENDANCE
Members Present: Lori Donna, Chair; Julie Rutz, Vice-Chair; Tony Micklus, Clerk; Henry Bonges; and John Lindsay.
Members Absent: None.
Staff Present: Jacob Hemmerick, Planning Director;
Public Present: None
3. AGENDA REVIEW
Moved item D, Plan Schedule above Item B.
Added June 6 meeting minutes, tabled from the prior meeting, and the June 13 meeting minutes.
4. PUBLIC FORUM
None.
5. STAFF UPDATES
Hemmerick reviewed staffing changes: temp, new Finance Director, joint new Director of Administration and Human Resources. Discussed professional development opportunities. Made offer to new Planning Assistant to start August 7.
6. BUSINESS
A. DEBRIEF OF PUBLIC HEARING ON THE DRAFT UNIFIED DEVELOPMENT REGULATIONS
Discussion of overall hearing and how to prepare for next meeting. The Commission suggested the following.
· If new regulations are adopted, they can be changed in the future.
· It is a well written document but living, and there is a procedure to fix any unforeseen issues.
· Explain how many people have reviewed document.
· Try to incorporate conditional use notes for DRB future reference.
· Draw from pictures evaluated and considered to show square footage references (ex: 6,000 sq. ft. building).
· Very few people opposed: Sawyer consultants and McCormicks were only the opposition speakers besides board.
· When opening up new flexibilities for things like agricultural enterprises, it can be less disruptive to start off more restrictive and ease up than to go the other direction.
· Important to explain reasoning behind some of the conditional use triggers.
· Should also highlight waivers for maximum footprint can be authorized up to specified percentages.
· Need to make recreational improvements (in order to appeal to young professionals).
· Need to send out email to attendees for community input.
B. PLAN SCHEDULE
The commission discussed the proposed schedule, including the annual organizational meeting on Saturday. It shows each body’s meetings for the remainder of 2017 & 2018 as well as the PC’s schedule for the Comprehensive Plan. Hemmerick noted that current circumstances may require that the PC request that the Selectboard readopt the old plan to meet the February 2018 deadline.
The Recreation Master Plan is also slated for FY2018. Lindsay noted that participation in the Plan will be difficult for Recreation Department with major improvements currently happening. Discussion of what should be done first or in conjunction. Time factor is an issue for lack of staffing time. Proposal to move forward with substantial rewrite keeping in mind minor edits that need to be made for compliance to state planning goals and elements so ready to readopt and plans can be amended.
Discussed overview of Saturday meeting and possible attendance. May be canceled due to lack of attendance.
C. COMPREHENSIVE PLAN VISION SURVEY
Survey results are compiled by Gina. Put in groupings with subsets. Discussion continued regarding the opportunities of the Recreation Department to reach the community about events and recreational options within the town.
D. COMPREHENSIVE PLAN VISION STATEMENTS
Hemmerick provided and overview of chapter headings and brief, yet broad vision statements. The Commission requested no changes made at this time. Hemmerick will email items to be reviewed before next meeting Aug 1. Context, vision statement, goals – homework for members to evaluate/rate goals.
7. MINUTES
MOTION by Rutz to APPROVE the meeting Minutes of June 6, 2017 and June 13, 2017 as presented. SECOND by Bonges. Motion PASSED.
8. ADJOURNMENT
MOTION by Rutz to ADJOURN at approximately 7:53, SECOND by Micklus. Motion PASSED.
Minutes approved by the Commission this ___________ day of _____________, 2017.
__________________________________________________________________________________
Lori Donna, Chair /wlcs
Draft filed with the Town Clerk this ___________ day of _____________, 2017.
Filed with the Town Clerk this ___________ day of _____________, 2017.
